5 must have apps for event planners

Let’s face it; the life of an event planner is not a cakewalk. From keeping a tap on multiple expenses to dealing with an array of vendors & curators and from managing a 100 people at one go to having a keen eye on arrangements, event planners have to do it all and still not collapse (even if they wished to).

But thanks to technological advancements and the invention of smartphone’s, existing in the market today are several mobile applications that are absolutely god’s gift to event planners.  We at EE, are sharing a few must have mobile apps to make the lives of event planners a little easier.

1-Evernote – It is a no-brainer that the most crucial need of an event planner is to always be more organized. Just imagine, you have some ideas in your mind but you are not in a state to pen it down or give it a proper shape, or you suddenly remembered of a task that has to be done or you have to coordinate travel document or make research notes about the venue; what do you do? Well, you have Evernote to the rescue.  The app serves as a general filing system where you can file documents, share them with people, set reminders, sync them with other devices and update them all with one change. Isn’t it great?

2-ScannerPro – Are you too frustrated about the phenomenon of keeping receipts in your pockets as they come in and never find them after the event? Well then scannerpro is the answer to your problems. Breakout from the worry of keeping a track of all paperwork when you are just bustling with things to manage as the app allows you to scan documents with a click, convert them into PDF and mail them right away to wherever you want them too.  Well, why worry even if you lost the receipts then? You have them saved already.

3-Heytell – We know of all a lot of event planners in India, who use whatsapp to communicate with your team during events. And as convenient as whatsapp is it still has its limitations. Heytell is an alternative to whatsapp that most people do not know about. The app turns your smartphone into a walkie-talkie. When you need something even snappier than texting or email, get the app, choose a contact and start talking over all free of cost and forget the worry of signal drop outs!

4-Hootsuite – During executing a live event every event manager wants to capitalize on the social media to amplify the event content however managing all different platforms is a big challenge. You have to be on your toes with multiple apps and websites opened which can be chaotic at times. But luckily there is Hootsuite as an app today which helps you manage all your social media that lets you create streams for each platform and keep you up to date with the latest buzz. Best part about the app is you can schedule tweets and updates prior to the event at strategic times to stay ahead.

5-Meetup Time- Do you have to deal with international clients, performers and speakers at your next event but always lose out on when to communicate because of the time gap? Well, no worries now as you can always keep a track of contact time zones with Meetup Time’s intuitive interface. The app helps you  to call people at the best time without having to check the internet or ask somebody about the time in a different continent, the app does that for you free of cost.